1. Amendments and Dissolution.

10.1 This Constitution may be amended, the name of the Association may be changed and the association may be dissolved by resolution of two-thirds of the members present at a Special General Meeting.

10.2 Upon the dissolution of the Association, after all debts and commitments have been paid, any remaining assets shall not be paid to or distributed amongst members, but shall be transferred by donation to some other non-profit organisation which the Committee (and failing which the members in Special General Meeting) considers appropriate, and which has objectives the same or similar to the objectives of the Association.

11. Disclaimer

All member information is protected under the Protection of Personal Information Act (POPIA)

Erf No: ……………………………..

Suiderstrand Community, Conservation and

Fire Protection Association.

Membership Application

Details of Applicant:

Name: ………………..…………………………………………………………………………………………………………………………………………….

Physical Address: ………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………….

Street address in Suiderstrand: ………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………………………………………..

Telephone or Cell Numbers: ………………………………………………………………………………………………………………………………

Email Address: ……………………………………………………………………………………………………………………………………………………

Name of representative if applicant is a legal entity:

…………..……………………………………………………………………………………………………………………………………………………………..

The Applicant hereby:

1) Acknowledges that he/she/it is the registered owner/tenant of the following property/ies in Suiderstrand:

Erf No: ………………………………………………………………………………………..

2) Undertakes to abide by the terms of the Constitution and the Fire Protection Rules of this Association.

3) Allows the members and persons associated with the Association to enter the above-mentioned property/ies for the sole purpose of fire protection activities in the event of an immediate fire threat; and acknowledges that he/she/it has no claim against the said persons or the Association for any damage bona fide caused to the said property/ies during the aforesaid fire protection activities.

Signed by Applicant: ……………………………………………………………………… Date: ……………………………………………..

Suiderstrand Community, Conservation and

Fire Protection Association

Fire Protection Rules

This association was formed as a voluntary landowner initiative also to prevent and fight the hazard of fire in Suiderstrand and its environs.

This Association is not intended to replace Fire Authorities or take on responsibility for any landowner’s property.

The Association will, so far as is reasonably practical:

1. Adopt a Fire Emergency Plan;

2. Provide passive and active fire prevention in a fire emergency;

3. Provide relevant information to residents and affected visitors at a fire scene until the arrival of the fire authorities;

4. Co-operate with Fire Authorities in charge of a fire scene.

FIRE SAFETY MANAGEMENT

AND

FIRE EMERGENCY PLAN

FOR

SUIDERSTRAND COMMUNITY, CONSERVATION AND

FIRE PROTECTION ASSOCIATION.

Previously known as

SUIDERSTRAND VOLUNTARY FIRE FIGHTING ASSOCIATION

(SVFA)

FIRE SAFETY MANAGEMENT

STATEMENT OF INTENT

The Association was established in March of 2022 to form an immediate response to fire in our community as an interim measure until Emergency Services arrive on-scene.

We are committed to:

1. Compliance with statutory requirements as a minimum.

2. Assessing and controlling the risks that arise from our voluntary activities.

3. Promote safe working methods among our volunteers.

4. Effective co-ordination of activities at a fire scene, under guidance of the fire authorities.

5. Consulting informally with the fire department or their representatives.

6. Monitoring and reviewing our processes to ensure their effectiveness.

7. Ensuring availability of our fire equipment to respond to an emergency, so far as is reasonably practicable.

Please Note:

The members of the Association are volunteers and are not obligated to act in the event of a fire, but will do so if they are able.

• -

The Association members are not responsible for saving public or private property in the event of a fire, and will only act if they are available and can safely do so, to the limit of their capabilities and in line with what is legally permissible for members of the public.

1. INTRODUCTION AND SCOPE

Fire is a hazard in our community. Its consequences include the threat to the lives or health and safety of people, environment and property.

This Association is not intended to replace Fire Authorities or take on responsibility for individual homeowner’s property.

The Association will, so far as is reasonably practical:

1. provide passive and active fire prevention in a fire emergency;

2. provide relevant information to residents and affected visitors, at a fire scene, until the arrival of the authorities.

3. Act promptly when aware of a fire in Suiderstrand.

2. PRACTICAL FIRE SAFETY ARRANGEMENTS

2.1 We undertake to:

a) Maintain the Fire trailer in a working condition;

b) Make the Fire trailer available to a trained member in case of a fire;

c) Ensure members are familiar with how to work the equipment via training provided at the local fire association, as well as with printed instructions;

d) Try to secure the fire scene in the event of a fire, in as far is it is safely possible, and in line with our legal abilities to do so;

e) Erect an information board at a central location in Suiderstrand, mapping roads and hydrants.

3. PLANNING

Planning activities are:

a) The Association will undertake quarterly inspections of the Suiderstrand Fire Hydrants (as authorised by CAM in the July 2022 Council meeting) - See Addendum A.

b) Mapping vulnerable community members that may require help in a fire emergency.

4. ORGANISATION AND CONTROL

4.1 Members must:

a) ensure they are familiar with the emergency plan;

b) know and co-operate with the other members;

c) report any concerns about fire safety;

d) be familiar with all escape routes;

e) be aware of actions to be taken on discovering a fire, hearing a fire alarm, for raising the alarm and calling the fire and rescue service;

f) act in accordance with the emergency plan, not put themselves and others at risk, NOT attempt to extinguish a fire unless they have been specifically trained; and

g) co-operate with fire authorities in charge of the fire scene.

5. MONITORING

5.1 This plan will be periodically reviewed for relevance and effectiveness.

6. FIRE EMERGENCY PLAN

The following procedure should be followed when attending a fire scene:

1) Ensure that the fire has been reported to the Bredasdorp Fire Department on 028 425 1690 and Disaster Management Call-centre on 076 604 8183;

2) Alert the community via the WhatsApp SOS group;

3) Contact the fire group members on the “Brandwaentjie Groep”. Members available to assist must contact Schalk immediately or Geoff if Schalk isn’t available.

4) The Fire trailer weighs over 1 ton with water, and a suitable vehicle should be used to tow it.

Please remember - before towing, retract support legs.

5) On arrival at the scene, ensure that you are parked in the right direction to escape immediately in case the fire changes direction and you need to move quickly. (For example: in Lagoon Road, turn at the circle and park facing Seemans Ave). (Refer to Map on side of Brandwaentjie. On all road indicated in yellow you must first turn around to face entrance before commencing firefighting.)

6) The water load makes the trailer unstable, and it can easily be overturned when towing. Please do not take corners quickly when towing and be cautious when stopping, braking and accelerating.

7) Do not turn off your vehicle when at the scene, as intense heat can interfere with starting, and you may not be able to get your vehicle started if you need to evacuate.

8) Meet at the fire scene, do a risk assessment and start working on it.

9) Your own safety is more important than containing the fire.

10) A minimum of 2 people are needed to operate the fire trailer. At least one trained member to operate this trailer.

11) Operating instructions are attached to the trailer.

12) It is recommended that members should use the following:-

- Smoke masks

- Eye protection

- Gloves

- Closed shoes ONLY, preferably leather

- Cotton clothes with long pants and long sleeves

13) The trailer must be cleaned and left ready for use after each event, per the procedure below.

6.1 Starting Procedure & Post-Fire Procedure

7.1 What To Do When You See A Fire

1) Raise the alarm:

Call the Bredasdorp Fire Brigade to report the fire on 028 425 1690 and Disaster Management Call-centre on 076 604 8183.

3) Notify the Association (“Suiderstrand SOS” WhatsApp or Schalk 082 4607500).

4) Alert the community via the WhatsApp “Suiderstrand SOS” group.

5) Put all pets on leashes or in pet carriers inside your vehicle for evacuation.

6) Where appropriate close windows and doors on the way out.

7) If there is time, switch off the stove, disconnect and remove gas bottles, switch off electricity at the Mains DB Box.

8) Assist disabled or elderly residents as required.

9) Leave the building by the nearest exit – not forgetting pets.

10) Do not stop or return to collect personal belongings.

11) Ensure visitors are escorted from the building to the assembly point.

12) You must remain at the assembly place.

13) Return to the building only when authorised to do so.

NB: The Public Parking at the beach is the Assembly point in Suiderstrand

7.2 Contacting the Emergency Services

- Bredasdorp Fire Department – 028 425 1690/1

- Disaster Management Centre – 076 604 8183

- WhatsApp “Suiderstrand SOS” Group

- Phone Schalk 082 460 7500 / Geoff 083 628 3945

7.3 Emergency Services Liaison Procedures

Who will liaise with the emergency services on arrival?

• Anyone of the volunteer fire fighter group not actively fighting fire. Nominate on day via “Suiderstrand SOS” group.

What information would the emergency services need?

• Location of fire, wind direction, severity of situation, any houses/people in danger

How will the person, identified above, direct the emergency services to the emergency?

• Meet at entrance of Suiderstrand / send PinDrop to 076 604 8130 / supply address

How will the emergency services be able to identify this person?

• WhatsApp prior to arrival of emergency services

Notify liaison immediately when anyone is missing and where they were last seen / use “Suiderstrand SOS” Group

7.4 Specific Information for the Emergency Services

Emergency services need to be given specific information such as: -

• Type of emergency

• Location of the fire / incident

• Missing persons

• Flammable LPG bottles (gas bottles)

• Location of high-risk areas

• Any unusual activities such as building works or temporary structures

• Wind factor - direction

7.5 Escape Routes & Fire Hydrant location

Map included below on next page for ease of reference:

7.6 Assembly Points

The parking lot at the beach at Suiderstrand / public toilets or ablution block.

7.7 Identify Persons Especially at Risk

All residents should be aware of the environment around their property and think of who may need assistance, including lone workers, visitors, contractors, pets whose owners are at work, elderly and disabled people.

Please notify a fire-association member or firefighter to help these people/animals.

E XAMPLE FIRE SAFETY MAINTENANCE CHECKLIST

Addendum A

EXTRACT: Cape Agulhas Municipality - Minutes of a general council meeting held on Wednesday, 27 July 2022 at 10:00 at the Municipal Council Chambers, Bredasdorp

NOTULE: RAADSVERGADERING / COUNCIL MEETING - 27 JULIE / JULY 2022

11.2 APPROVAL TO THE SUIDERSTRAND VOLUNTARY FIRE FIGHTING ASSOCIATION TO USE MUNICIPAL

FIRE HYDRANTS AND ACT AS WATER WARRIORS FOR THE AREA

PURPOSE OF REPORT

To obtain approval and commitment from Council to assist Suiderstrand Voluntary Fire Fighting Association in combating fires in the Suiderstrand area.

BACKGROUND

The Suiderstrand Voluntary Fire Fighting Association has received training from Overberg Fire Department in June 2022 for basic firefighting course. They will assist Overberg Fire Department with firefighting in Suiderstrand area to reduce the damage caused by fires in the area. They have also purchased a water trailer to combat fires (see below).

The Suiderstrand Voluntary Fire Fighting Association now request that CAM allows them to access Municipal fire hydrants in the area, check hydrants on a quarterly basis and report any defects or leaks found on the bulk water system.

The CAM Water department aims to roll out a War on Leaks program in 2023 and the duties as requested by Suiderstrand Voluntary Fire Fighting Association forms part of the Water Warriors in the War on Leaks program. CAM will have to supply Suiderstrand Voluntary Fire Fighting Association with water, access tools to fire hydrants and a fitting to access water from fire hydrants.

LEGAL IMPLICATIONS

None.

FINANCIAL IMPLICATIONS

None (old fittings will be donated for this purpose).

PERSONNEL IMPLICATIONS

None.

MANAGEMENT RECOMMENDATION

Council to grant permission to the Suiderstrand Voluntary Fire Fighting Association to use municipal fire hydrants and act as water warriors for the area.

RECOMMENDATION: INFRASTRUCTURE SERVICES COMMITTEE

The Committee supports the management recommendation.

RESOLUTION 168/2022

That Council grants permission to the Suiderstrand Voluntary Fire Fighting Association to use municipal fire hydrants and act as water warriors for the area.

Addendum B Suiderstrand Community Conservation and Fire Protection Association

Founding Members

Addendum C

***PROXY VOTING FORM***

Suiderstrand Community, Conservation and Fire Protection Association.

By way of this proxy, please allow ________________________________________________,

(Name)

to vote on my behalf at the _______________________________________________ meeting

(Date)

of the Suiderstrand Community, Conservation and Fire Protection Association.

Note: In the event the member whom I give my proxy is not in attendance, I authorise my proxy be given to another member.

Suiderstrand erf no: _____________

Print name: _________________________________

Signature: _________________________________

Date: _________________________________

EMAIL PROXY FORM TO THE MEMBER OF YOUR CHOICE. PROXY MUST BE IN HAND AT THE MEETING DESIGNATED ABOVE IN ORDER FOR VOTE TO BE VALID.

Bottom of Form

Addendum D

NOMINATION FORM FOR SUIDERSTRAND COMMUNITY, CONSERVATION AND FIRE PROTECTION ASSOCIATION COMMITTEE MEMBER

I wish to nominate ____________________________________________________________,

(Name)

To serve on the Suiderstrand Community, Conservation and Fire Protection Association committee

Name of proposer _________________________________________, (who is a paid member)

(Name)

Signature of proposer _________________________________________,

ACCEPTANCE OF NOMINATION

I _________________________________________________________, (Name of nominee)

Accept the nomination to serve on the committee.

I am a paid up member.

Signature of Nominee _________________________________________,

PLEASE RETURN THIS FORM TO THE CHAIRPERSON OF THE ASSOCIATION